Member Document Template List & Webinars

Employee Lifecycle Documents

As part of your HIES membership you have access to a range of different templates, letters and documents to assist you with managing the entire employee lifecycle. If you have any questions regarding any of these templates, feel free to give the HIES team a call on 07 3386 6488

Members need to login to the member portal to access these documents and webinars.

Please note: access to particular documents depends on your level of membership.

Employee Lifecycle Documents & Templates

Available to all HIES members.

Awards, NES & Rates of Pay

  • National Employment Standards (NES)
  • HPSS Award
  • HPSS HIES Rates of Pay Guide 2024
  • HPSS FWO Rates of Pay Guide 2024
  • Nurses Award
  • Nurses HIES Rates of Pay Guide 2024
  • Nurses FWO Rates of Pay Guide 2024
  • Hair & Beauty Industry Award
  • Hair & Beauty Industry FWO Rates of Pay Guide 2024

Hiring & Onboarding

  • HIES Knowledge Tree – What documents to give new starters
  • Superannuation Standard Choice Form
  • Fair Work Information Statement
  • Casual Employment Information Statement
  • Employee Personal Details Form
  • Induction Checklist (Administration Staff Sample)
  • Reference Check Form Template
  • Sample Interview Questions
  • Pre-employment Pre-Existing Medical Condition Disclosure & Notice
  • Notifiable Data Breach Flow Chart
  • Offer of Employment Letter Template
  • Practice Pre-Recruitment Checklist

During Employment

Performance Management

  • Performance Management – Formal meeting record
  • Letter to Employee – Meeting Confirmation
  • Performance Improvement Plan
  • Performance Review Template (Detailed)
  • Performance Review Template (Simple)
  • HIES Knowledge Tree – Performance Reviews
  • Warning Letter Template

Casual Conversion

  • No offer as employee is not eligible
  • Reasonable business grounds
  • Offer of Conversion

Workplace Health & Safety

  • Employee Medical Authority to Release Health Information to Employer
  • WHS Incident Injury Report Form
  • WHS Near Miss, Incident or Injury Reporting Poster
  • Working Remotely Application & WHS Checklist
  • Psychosocial Hazards Infographic

COVID-19

  • Registration Details
  • Risk Register
  • QLD Communications about Health Direction (Dec 2021)
  • VIC Communications to Staff about Mandatory Vaccination
  • Letter to Employee Dismissal for Refusing to be vaccinated
  • Letter re Employee Decision not to get vaccinated by Directions Deadline
  • Letter to Employee Leave of absence to get vaccinated

Leave & Public Holidays

  • Leave Request Form
  • Parental Leave Request Form
  • Temporary Close Down Info & Comms for Employees
  • How to pay your staff in a natural disaster
  • Fair Work Entitlements during natural disasters and emergencies
  • Annual Leave cash out agreement
  • Annual Leave Letter to encourage staff to take leave
  • Annual Close Down Info and Comms for Employees
  • How to pay HPSS & Nursing Staff for Public Holidays
  • 2024 Public Holidays & Period 2023 – 2024

Leadership & Culture

  • 3 x team building activities to do with your staff
  • Employee Perk Examples for Staff Retention
  • Time Management & Work Prioritisation Plan
  • Workplace Issues Breakdown & Action Worksheet

Employee Pay Rate, Pay Progression & Title Change

  • Letter to Employee re Classification, Pay Point or Rate Change
  • Letter to Employee re Pay Rate Increase
  • Letter to Employee re Fixing Underpayment
  • Fixed Term Temporary Arrangement Agreement
  • Staff Classification & Wage Review Template

Record + Time Keeping

  • Time Sheet Template
  • Roster Template
  • Part Time Agree Hours Variation Agreement
  • TOIL Agreement Template
  • Unpaid Meal Break Waiver Agreement
  • Payroll Deduction Authorisation Form

Work Functions & Events

  • Work Function Comms to Staff Templates
  • Work Function Related Policy Acknowledgement for Employee to Sign

Ending Employment

  • Exit Interview Form
  • Exit Interview – Knowledge Tree
  • Ending Employment in MEP – Knowledge Tree
  • Dismissal in Probation & MEP Template
  • Ending Employment Summary & Outcome Letter
  • Statement of Service – Template
  • Resignation Acknowledgement – Template
  • Employee Exit Checklist
  • Small Business Fair Dismissal Code

Webinars

WHAT IS HR SCOPE?

HR Scope is a member only fortnightly Zoom series that allows everyone to connect, learn & grow. We encourage our members to bring their HR questions to ensure we can answer as many as possible. It is a great opportunity for everyone to provide peer to peer support when dealing with the same situations in their practice. These sessions are recorded and available for members in the member portal.

The existing library of these webinars include:

  • Casual Conversion & The New Definition of Casual Employment
  • Rethinking Workplace Risk: Navigating Claims During the Minimum Employment Period
  • Everything you need to know about Overtime
  • Unlocking Staff Perks: Common Benefits that Can Impact Staff Retention
  • How to Classify & Pay Your Staff Correctly
  • Paying Staff for Meetings & Training/Staff Accessing Patient Records
  • HPSS & Nurses Award Masterclass
  • Essential Components of Employment Contracts
  • Legislative Update: Changes to Casual Employment & The Right to Disconnect